Introduction to Items

Items are what ChefHub uses to build out your sub-recipes and recipes. These items are the ingredients that you will combine to create recipes. An item is considered any single ingredient (i.e. red onion) or packaged item (dijon mustard) that you buy from a vendor.  Let’s use the example of a 25 pound case of red onions, purchased from ProduceLand, for $10.00.

 

Item Info

NAME:

This is the display name of the item (ex: Veg, Onion, Red)

HANDLE:

This field will auto-populate based on the Name of the item.  The Handle is a unique identifier that is used internally during import/exports. (ex: veg-onion-red)

NOTES:

Use this area to record any pertinent info about this item/product. This is for your own reference. (ex: Store these in the pantry)

ACTIVE/INACTIVE (TOGGLE SWITCH):

Items that you no longer use and wish to hide from reports and other areas of the site can be toggled to “Inactive”. This is useful when you have items that you don’t want to delete, but only use a few months out of the year.

Measurement Breakdown

AMOUNT:

The amount you purchased of this item in the quantity you purchased it in. (To continue with the onions, you would enter “25” in this field)

MEASUREMENT:

The measurement type of the quantity you entered in the “Amount” field.  (In the same example, this would be selecting “Pounds” from the dropdown.)

**Don’t see a measurement you need? You can add more to customize the list with additional measurements…but we will get to that later**

COST:

The amount you purchased this item for.  (To continue with the onions, you would enter “10.00” in this field)

YIELD PERCENTAGE:

What approximate percentage of the product is useable? (e.g. useable amount after cleaning the onions)

UNIT COST:

Unit cost is a read-only field. You cannot edit it because it is calculated automatically based on your previous field entries for amount, measurement, cost, and yield percentage. If you quantity is 25 and your measurement type is in pounds. This field will tell you the cost per pound.

VENDOR:

Where/Who did you purchase this item from. This is helpful when updating items via vendor invoices  (our example, we would select “ProduceLand” from the dropdown)

CATEGORY:

This is an organizational field, that you create.  For our onions, the category could be “Produce – Vegetables”

**Note: If the Category you are looking for is not in the drop down list, you can click the “Add Category” button just below the Category dropdown**  How To: Adding Categories

VENDOR CODE:

This is an and open field for you to enter a specific Item Code or Number that pertains to your Vendor.

ALTERNATIVE MEASUREMENTS:

Once you have saved the Item, you can add an Alternative Measurement.  This is especially useful when you purchase an Item by one measurement, but use it by another.  An example of this would be Granulated Sugar.  If you purchase the sugar by weight, but you use it by volume, you can add an Alternative Measurement in.  In this case, you can weigh out 1 cup of sugar and see that it weighs 200 grams.  To add in the Alternative Measurement, save the Item, then scroll back down and click the “New Measurement” button.  In the pop up you can enter the purchase measurement and the Alternative Measurement.  For example, 1 cup of granulated sugar weights 200 grams.  Since you purchase the sugar by weight, you will need to add an alternative measurement to volume. The left side will be the purchase measurement, and the right side will be the new Alternative Measurement:

sugar conversion imagesugar conversion imagesugar conversion image

ALLERGENS:

When adding an Item, you can select any applicable Allergens.  This will help you keep track of any potential Food Allergy issues as you build your recipes.  You can add more custom Allergens by clicking “Allergens” under the “Recipes” tab on the left side of the screen.